Introduction?

Technology has changed the way we work. The workplace is no longer a physical location that we need to go to. Instead, companies now operate through digital workplace platforms which can be accessed from anywhere, as long as you have a laptop / tablet / mobile and an internet connection. A digital workplace is the basic set of digital tools employees use to get work done. It can be anything from instant messaging to virtual meeting tools, enterprise social media tools, and even automated workflows. It is easy to assume that your company has a digital workplace just because you use some components of it. But to truly gain benefits from a digital workplace platform and get measurable results, you need to implement it in its full form. That starts by understanding what a digital workplace really is and how it can help your organization deliver measurable business value.

Introducing Microsoft 365?

With Microsoft 365 for business, connect employees to the people, information, and content they need to do their best work, from any device. Depending on your subscription plan, the benefits of your Microsoft 365 for business subscription may include: The latest versions of Office apps like Word, Excel, and PowerPoint. Email and calendars using Outlook and Exchange. Group chat, online meetings, and calling in Microsoft Teams. 1 TB of OneDrive storage. Frequent updates and upgrades not available anywhere else.

Using Microsoft Outlook?

With Outlook on your PC, Mac or mobile device, you can:  Organize your email to focus on the messages that matter most.  Manage your calendar to schedule meetings and appointments.  Share files from the cloud so everyone always has the latest version.  Stay connected and productive wherever you are.

Managing Data on a Microsoft Cloud – Microsoft OneDrive

Video Conference, Meeting and Collaboration with Microsoft Teams?

Microsoft Teams is the hub for teamwork in Office 365. This topic will provide an overview of how to use features within Teams such as chat, online meetings, calls and more. Learn the core features of Teams and how it relates to other Office 365 apps to make your team more productive.

Data Collection and Analytics with Microsoft Forms?

Microsoft Forms allows users to create custom surveys, quizzes, polls, and questionnaires. It also can send an invitation to other users asking them to fill out the Microsoft Forms using a web browser on any device or computer. The creator can review the results in real time and can perform analysis on the collected data.

Planning and Task Management with Microsoft Planner?

Microsoft Planner is planning and task management application. It is a simple light-weight project management and to-do app. Enables users and teams to: Create new plans, Assemble and assign tasks, Share files, Communicate and collaborate with other users Receive progress updates via various means

Electronic Note Taking with Microsoft OneNote?

OneNote is a Microsoft Office app similar to Evernote or Dropbox Paper, for taking notes and storing information. OneNote lets you create notebooks for different topics, with each notebook featuring any number of sections and unlimited pages. Within a OneNote notebook, you can take notes, type or write with a stylus, add drawings and photos, store links, and more. Microsoft OneNote is an app that is designed for research, note-taking, and information storage. Similar to apps like Evernote and Dropbox Paper , it lets you store text and images in free-form documents which you can keep private or share with others. OneNote is a part of the Microsoft Office Suite, along with programs like Word, Excel, and PowerPoint.
Lesson 1 – Introduction to Digital Workplace Ecosystem

Technology has changed the way we work. The workplace is no longer a physical location that we need to go to. Instead, companies now operate through digital workplace platforms which can be accessed from anywhere, as long as you have a laptop / tablet / mobile and an internet connection. 

A digital workplace is the basic set of digital tools employees use to get work done. It can be anything from instant messaging to virtual meeting tools, enterprise social media tools, and even automated workflows. 

It is easy to assume that your company has a digital workplace just because you use some components of it. But to truly gain benefits from a digital workplace platform and get measurable results, you need to implement it in its full form. That starts by understanding what a digital workplace really is and how it can help your organization deliver measurable business value. 

 

What is Digital Workplace? 

A digital workplace is a cloud based work platform that lets businesses move work to the virtual space. Such platforms contain all the applications, data, tools and collaboration features employees need to perform work within a secure online interface that they can access from anywhere, anytime and on any device. 

A digital workplace gives employees access to all the digital tools that they need to handle their everyday work including collaboration, project management, and process management. As a virtual replacement of physical offices, a digital workplace helps integrate all the disparate business applications used within the organization to make it easier for employees to access the necessary business data and tools through one single platform. 

Whether team members are working remotely from different cities or from the same office space, they can collaborate seamlessly with a digital workplace. 

A digital workplace platform allows you to: 

  • Collaborate with team members 
  • Manage projects and tasks with full visibility 
  • Resolve issues, defects, and service requests. 
  • Automate standard and repetitive business processes that require approvals 
  • Integrate third-party applications 
  • Auto-generate reports to make better data-driven decisions 

Common Misconceptions about a Digital Workplace Platform 

A digital workplace is an intranet 

Intranet in companies is a private network that can only be accessed by employees who have authorized access. Though, it cannot be used for active internal projects, processes, or discussions. 

On the other hand, a digital workplace allows organizations to store their business data securely while managing projects, processes, and discussions in real-time. You don’t need a separate database just to store company data which saves money, time, and a lot of frustration among employees. 

A digital workplace is just a collection of apps 

Just because your company uses dozens of applications to manage work, doesn’t mean you have a digital workplace. In fact, the more applications you use in your company, the more difficult it will become for your employees to manage their work. 

Piling on disjointed Software-as-a-Service (SaaS) applications only creates a more complicated and fragmented work environment. Finding information also becomes difficult as data is spread across different applications. 

 

A digital workplace is a collaboration tool 

Collaboration applications allow team members to have real-time conversations no matter where they are. But they are often limited to communication only. 

A digital workplace is more than just a collaboration tool. It helps teams in streamlining processes, managing cases, tracking the status of projects, and automating repetitive tasks. 

A digital workplace is not a SaaS application that you can purchase to improve productivity and efficiency in your organization. It is an ongoing digital transformation strategy that needs a cultural change from within the company. 

The digital workplace platform that you use should align with your organization’s digital priorities, business goals, and employee expectations. 

 

Improve Employee Experience by Digitally Transforming Your Workforce 

Employee experience is just as important as the customer experience. After all, only satisfied and happy employees can offer your customers the best experience possible. Focusing on employee experience helps organizations create a culture of high performance where employees feel valued and they want to perform their best. 

When organizations have engaged employees working with them, they are able to pull 2.5 times more revenue than companies with comparatively low employee engagement. So, if your organization wants to retain top talent and achieve higher revenue, it is crucial to prioritize employee experience. 

Employees are the biggest asset of any company and not the technologies that you implement. No matter how much you invest in the latest technologies, you won’t be able to see any visible results if your employees are disengaged and they don’t find the technological tools helpful enough to manage their work. 

Digital workplace platforms follow a bottom-up approach and they are built keeping in mind all the daily challenges of employees. When employees don’t have to go back and forth between different applications just to find a few important files, they are able to perform in a faster and more efficient manner which improves the overall employee experience of the company. 

 

The Future of Work is the Digital Workplace 

Digital workplaces give organizations the power to meet new challenges even in the most uncertain business conditions. With more opportunities for efficiency, flexibility, and collaboration, digital workplaces can drive business agility and help companies achieve visible results. 

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