Introduction?

Technology has changed the way we work. The workplace is no longer a physical location that we need to go to. Instead, companies now operate through digital workplace platforms which can be accessed from anywhere, as long as you have a laptop / tablet / mobile and an internet connection. A digital workplace is the basic set of digital tools employees use to get work done. It can be anything from instant messaging to virtual meeting tools, enterprise social media tools, and even automated workflows. It is easy to assume that your company has a digital workplace just because you use some components of it. But to truly gain benefits from a digital workplace platform and get measurable results, you need to implement it in its full form. That starts by understanding what a digital workplace really is and how it can help your organization deliver measurable business value.

Introducing Microsoft 365?

With Microsoft 365 for business, connect employees to the people, information, and content they need to do their best work, from any device. Depending on your subscription plan, the benefits of your Microsoft 365 for business subscription may include: The latest versions of Office apps like Word, Excel, and PowerPoint. Email and calendars using Outlook and Exchange. Group chat, online meetings, and calling in Microsoft Teams. 1 TB of OneDrive storage. Frequent updates and upgrades not available anywhere else.

Using Microsoft Outlook?

With Outlook on your PC, Mac or mobile device, you can:  Organize your email to focus on the messages that matter most.  Manage your calendar to schedule meetings and appointments.  Share files from the cloud so everyone always has the latest version.  Stay connected and productive wherever you are.

Managing Data on a Microsoft Cloud – Microsoft OneDrive

Video Conference, Meeting and Collaboration with Microsoft Teams?

Microsoft Teams is the hub for teamwork in Office 365. This topic will provide an overview of how to use features within Teams such as chat, online meetings, calls and more. Learn the core features of Teams and how it relates to other Office 365 apps to make your team more productive.

Data Collection and Analytics with Microsoft Forms?

Microsoft Forms allows users to create custom surveys, quizzes, polls, and questionnaires. It also can send an invitation to other users asking them to fill out the Microsoft Forms using a web browser on any device or computer. The creator can review the results in real time and can perform analysis on the collected data.

Planning and Task Management with Microsoft Planner?

Microsoft Planner is planning and task management application. It is a simple light-weight project management and to-do app. Enables users and teams to: Create new plans, Assemble and assign tasks, Share files, Communicate and collaborate with other users Receive progress updates via various means

Electronic Note Taking with Microsoft OneNote?

OneNote is a Microsoft Office app similar to Evernote or Dropbox Paper, for taking notes and storing information. OneNote lets you create notebooks for different topics, with each notebook featuring any number of sections and unlimited pages. Within a OneNote notebook, you can take notes, type or write with a stylus, add drawings and photos, store links, and more. Microsoft OneNote is an app that is designed for research, note-taking, and information storage. Similar to apps like Evernote and Dropbox Paper , it lets you store text and images in free-form documents which you can keep private or share with others. OneNote is a part of the Microsoft Office Suite, along with programs like Word, Excel, and PowerPoint.
Lesson 2 – Exploring Office.com

Exploring Office.com

Office.com is the best place to start, whether it’s the start of the day or you’re getting back to your work. At Office.com you can:

  • Launch an app, like Word, Excel, PowerPoint, or Microsoft Teams.
  • Get back to your work with the Documents You can get to the files you worked on recently, files you’ve Pinned, or files shared with you. Recommendedshows you documents that are directly relevant to you and Discover shows work from your colleagues you might find interesting.
  • Searchto quickly find AppsFilesPeople, and Sites.
  • Create new documents or Upload and opena file in OneDrive.
  • Use the App launcherto launch an app, find a recent file, or get back to Office.com, no matter where you are in Microsoft 365.
    • Create, Save and Open Files

When you create a new document at Office.com, it’s automatically saved to OneDrive. This lets you quickly share it with anyone you need to collaborate with.

  1. Sign in to Office.com.
  2. Select New.
  3. Choose the type of document you want.
  4. While working on the web, it saves automatically. Select Shareto send it to others to collaborate with.
    • Save Files to the Cloud

Saving documents to OneDrive or other online sites makes them available from other devices and easier to share.

  • With a document open in an Office app like Word or Excel, select File Save (or Save a Copy). Then choose either OneDriveor Sites, then the appropriate site or folder.
  • If you haven’t signed in, do that now by selecting Sign In.

If you are creating documents in Office for the web or Microsoft Teams, the doc is being saved online automatically. If you need to save a new copy or rename, select File Save as and choose from the menu.

  • Sync Files on Demand with OneDrive

With OneDrive Files On-Demand, you can get to all your files in OneDrive or SharePoint Online, without having to download them and use storage space on your device.

Turn on Files On-Demand in OneDrive

With OneDrive Files On-Demand, you can get to all your files in OneDrive or SharePoint Online, without having to download them and use storage space on your device.

  1. Select the white or blue OneDrive cloud icon in the Windows notification area.
  2. Select Settings
  3. Select SettingsSave space and download files as you use them.

Work with files in Files On-Demand

When Files On-Demand is on, you’ll see new status icons next to each of your SharePoint files. You can now copy or move files from your computer to SharePoint Online right from your file system.

 

Save space on your device by making files online-only.

These files are only available when you’re connected to the Internet, but don’t take up space on your computer.

 

When you open an online-only file, it downloads to your device and becomes locally available.

You can open a locally available file at any time even without Internet access.

 

To make a file always available, even when you’re offline:

§  Right-click it and select Always keep on this device.

To change a file back to an online-only file:

§  Right-click it and select Free up space.

  • Share and Collaborate
    • Share files in Microsoft 365

Wherever you’re working in Microsoft 365, it’s simple to share your documents.

Share a document

  1. Select Share.
  2. Select Link settings.
  3. Choose the permissions you want:
    • Anyone with the link
    • People in [your organization]
    • People with existing access
    • Specific people
  4. Choose if you want to Allow editing.
  5. Select Apply.
  6. Type in names or email addresses for those you want to share with.
  7. Add a message if you want.
  8. Select Send.

Share a Copy Link

  1. Select Share.
  2. Select Link settingsif you want to change permissions.
  3. Select Copy Linkand share the link however you want, like in an email, document, or IM.
    • Co-author

With Microsoft 365, share your document and quickly collaborate with others no matter where you are.

  • Work together at the same time on the desktop or on the web.
  • Colorful bubbles with names or initials indicate where someone is working in the document.
  • See changes in real-time as they’re being made.

Use comments, @mention, assign Tasks, add Follow-ups, and reviewing mode

  • Choose content to comment on. Select Review > New Commentto add a comment.
  • Or right-click and select New Comment.
  • In a comment, @mentionsomeone to get their attention at the exact spot you want. If you @mention someone, you can also choose to assign them a task.
  • Right-click anywhere in the document and select New Follow-upto add a note or reminder while you’re in the flow.
  • Turn on Reviewing mode so everyone sees the changes you make, and the document owner can accept or reject the changes.

 

Get caught up

After others have made updates to the document:

  • Check activity to see who the changes were made by.
  • Blue dots in the document show where someone made changes or added new content.
  • Right-click any changes to Acceptor Reject

Use @mentions

Use @mentions in a comment to get someone’s attention, like for feedback or for more information, exactly where you want the help.

  1. Sign in to Microsoft 365 with your work or school account, and go to a document that’s saved in a SharePoint library or OneDrive for work or school.

Note: For this feature to work, you’ll need to be signed in to Outlook on your PC.

  1. Add a comment.
  2. Type @and the first few letters of the person’s first or last name, and then pick the name you want. If they don’t already have permission to open the document, you’ll be asked to share the document with them.

Tip: To be more casual, feel free to delete everything except the person’s first name in the @mention. To include more people, type @ again and mention someone else.

Everyone you @mention will receive an email notification with a link that takes them directly to the comment where you mentioned them.

Follow-ups

Maintain your train of thought by leaving follow-ups in the document, and bring others into the conversation by mentioning them directly into the canvas.

  1. To start a follow-up, right-click and select New Follow-up.

Tip: You can also type a left and right bracket [] to start a follow-up.

  1. Type your follow-up, and then press Tabwhen you’re done. The follow-up will be highlighted in yellow.

Note: If you’re using SharePoint Online, you can even add an @mention as part of a follow-up. Type @ and their name. If they don’t have access, the Share box will appear. Select Share and notify to grant access.

  1. To resolve a follow-up, select it and select Resolve Follow-up. The follow-up will disappear.
  2. To see a list of all follow-ups, select one and select See all Follow-ups. This makes it simple to navigate through the Follow-ups. Select one to jump to that part of the document.
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